PickTheTool helps you choose digital tools for taking notes, organising projects, recording meetings and publishing online. Compare tools, explore practical guides or use a picker to narrow your options.
Find the help you need
Find a starting point
Answer six questions about how you develop ideas or use notes to explore suitable tools.
Explore the pickersCompare tools
Compare strengths, limitations and trade-offs before choosing between tools.
Browse comparisonsSolve a practical problem
Get help with organising notes, keeping meeting records and publishing a Notion website.
Explore practical guidesGet to know a tool
Check what a tool does, who it suits and what you need to know before using it.
Browse tool profilesFor research and connected ideas, try the Thinking tools picker. For everyday notes, use the Note-taking apps picker.
Explore a topic
Tool comparisons
- Notion vs ObsidianShared pages or local files for your notes?
- Taskade vs NotionCompare a task-focused workspace with flexible pages and databases.
- Miro vs ClickUpCompare visual planning with project and task management.
- Super vs Notion SitesSee when Notion Sites is enough and what Super adds.
Practical guides
- PKM tool decision mapExplore different ways to organise and connect your notes.
- Folders, tags and backlinksUnderstand when to use folders, tags and links between notes.
- Meeting notes vs transcriptsDecide what you need to keep after a meeting.
- Turn a Notion page into a websiteChoose how to publish and check what visitors can access.
A closer look at the tools
The pickers compare these four options:
- Notion — shared pages and databases.
- Obsidian — local files and linked notes.
- Logseq OG — daily outlines and linked blocks in local Markdown files.
- Roam Research — daily notes and links between blocks.
Our tool profiles also cover planning, meetings, publishing, design and writing.
How we compare tools
We look at how a tool handles real tasks: where your information is stored, how you can share it, what you can export and how much setup it needs. Features, including AI, matter when they make those tasks easier or introduce limits you need to understand.