Explore digital tools for thinking and note-taking, planning projects, keeping meeting records, publishing, design and writing. Use the profiles below to see what each tool helps you do and where it may fall short.
If your main decision is how to capture and connect ideas, explore the tools below or use a picker. For a broader map of note-taking workflows, see the PKM tool decision map.
Tools for thinking and note-taking
These tools support different ways to capture, organise and connect ideas. Their profiles explain when each may or may not fit.
If two tools meet your storage, sharing and budget needs, try writing and finding the same notes in each. Notice which one makes those tasks easier.
Notion
An all-in-one workspace for structured thinking, writing, and organization.
Obsidian
A local-first app for building a personal knowledge base through linked notes.
Logseq
Two paths for daily notes and linked ideas: OG for Markdown files, or a separate database app.
Roam Research
A graph-based note system for connected thinking and exploratory writing.
Explore other tools by workflow
The following tools support other kinds of work. They are not all replacements for a note-taking app: compare them against the task you need help with.
Plan and coordinate work
- Taskade — a lightweight shared workspace for projects, tasks, and AI-assisted workflows.
- ClickUp — project management for tasks, owners, and deadlines across coordinated work.
Capture and revisit meetings
Fireflies.ai can support AI meeting notes and a searchable shared archive when the team needs a record to revisit.
Publish and create visuals
- Super adds a website layer to content managed in Notion.
- Canva helps produce everyday graphics, slides, and thumbnails with templates.
Polish English writing
Grammarly can check grammar, clarity, and tone in a draft; the final wording still needs your judgment.
Still choosing a note-taking system? Try the Thinking Tools Picker or the Note-taking Apps Picker.